A concept built for Mountain View Property Management by Cilantric · not your live system · sample data, yours to keep
Eli · Owner-operatorET

Three municipalities · one licence clock · owner statements that write themselves

Every licence, MAT filing, turnover, and owner payout — on one screen instead of in four inboxes.

You already do the hard part hands-on — you pick up the emergency call yourself, at any hour. The part that eats the evenings is the paperwork tail: Collingwood's STA licences (By-law 2024-078, $1,250/yr, the 200-door cap), the 4% Municipal Accommodation Tax you've collected since March, plus Blue Mountains and Wasaga Beach each running their own rules — and every owner wanting a clean statement the same day each month. Here's what a live register could look like, tracking all of it side by side and warning you before a deadline instead of after. Sample data below.

33
Licensed & compliant
5
Renewals / filings due in 45 days
2
Action required now
$61,480
Owner payouts · July (MTD)

Property compliance register

sorted by soonest action
PropertyMunicipalityLicence / taxRenewalTurnoverStatus
Silver Glen ChaletCOLL-STA-0142 Collingwood STA licence 4 days overdue Turn overdue Lapsed
Osler Ridge 6BMV-STA-00518 Blue Mountains Responsible-person Contact stale Guest in Action req.
Cranberry Suite 9COLL-STA-0207 Collingwood 4% MAT filing in 12 days Clean Filing due
Beachfront HausWAS-STR-1188 Wasaga Beach Rental licence in 17 days Turn due Renewal due
Nottawa FarmhouseCOLL-STA-0181 Collingwood STA licence in 26 days Clean Renewal due
Blue Escarpment 3BMV-STA-00390 Blue Mountains STA licence in 61 days Guest in Compliant
Georgian Shores 12COLL-STA-0166 Collingwood STA + 4% MAT in 118 days Clean Compliant

Alerts

auto-generated
!
Licence lapsed — Silver Glen Chalet
Collingwood STA expired 4 days ago. Guests can't legally check in on a lapsed licence — reinstatement runs $1,250 + fees on top of fine risk.
!
Blue Mountains contact stale — Osler Ridge 6
Responsible-person on file hasn't been re-confirmed. The bylaw needs a reachable name within 30 minutes — with a guest currently in.
▲
4% MAT remittance — 3 Collingwood doors
Q3 filing window open. Est. $2,140 collected to remit — reconciled per booking, not guessed at month-end.
✓
5 renewals batched
Renew from one screen instead of five town portals. Est. 3 hrs saved/cycle.

Owner statements — July

auto-drafted
$61,480net to owners
after cleaning · 4% MAT · mgmt fee
Owner — 3 doorsCollingwood + Blue Mtns
$18,240SENT ✓
Owner — 2 doorsBlue Mountains
$12,905READY TO SEND
Owner — 4 doorsCollingwood + Wasaga
$21,110MAT RECONCILING
One page, same day, every month. Gross bookings less cleaning, the 4% MAT, and your management fee — drafted per owner automatically. No month-end spreadsheet night.
Why this exists: your constraint isn't capability — you clearly run this tight and hands-on. It's hours. This layer sits on top of however you book today (Airbnb / VRBO / direct — it doesn't replace them) and turns three municipalities' worth of licences, renewal dates, the 4% MAT you collect and remit, the turnover schedule, and every owner's monthly statement into one screen that warns you before a deadline and drafts the payouts for you. The point: doors 34–80 cost the same evening to keep compliant and reported as the first 33. Sample data shown — a real build wires to your actual property list and payout math.